Great Coates Village

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Agenda for Full Council Meetings


Dear Councillor


You are hereby summoned to attend the Meeting of Great Coates Village Council, which will be held on Thursday 28th June 2018, commencing at 7.00pm at the Village Hall, Great Coates. The business to be dealt with at the meeting is listed in the agenda.


Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. This must be done in the Public Questions item, and members of the Public cannot interrupt the business of the meeting at other times, unless Standing Orders are suspended by the Chair of the Council.

This council supports the rights of anyone to record this meeting but advises that anyone so recording cannot disrupt the meeting, by means of the recording, and expresses the hope that the person (or persons) carrying out the recording have obtained the necessary legal advice, for themselves, to ensure they understand the rights of anyone present who does not wish to be filmed or recorded”.


Dated this 21st June 2018.


Jan Waite             

Clerk to the Village Council






1. To receive apologies and reasons for absence


2. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.


3. To approve the draft minutes of the  Extra ordinary Parish Meeting  held on 16th May  2018


  To approve the draft minutes of the Annual Parish Council Meeting held on 24th May 2018


4. Public Session    15 minutes


5. To receive any reports from external organisations


                Reports by Humberside Police

                Reports by Unitary Councillors - updates on resurfacing of A180

                                                                      - village bus service

                                                                      - planning application for Power Station

                                                                      - moving the recycle bins

                                                                      - NELC grass cutting

                Reports from  representatives to external organisations


6. Parish matters – To receive any report or consider any appropriate action


a)            Village Council Magazine- feedback plus items for next issue.

b)            Casual Vacancy  - still one vacancy

c)             Grounds  and Hall maintenance      -  de fib training

                                                                                 - Hall Blinds

                                                                                 - work needed to hall exterior.

                                                                                 - quote for work on Newbury Avenue

                                                                                 - dog fouling signs for Allington Drive

                                                                                 - cutting of Allington Drive

f)             Village Council Website


7. Clerk’s report.                   


                Email correspondence received.


                Review Standing  Orders and Financial Orders


                Insurance cover


                TENs licence


8. Finance report

      To approve Schedule of Payments

      End of year accounts

                Internal Audit


                External Audit



9. Planning applications and decisions received.



10. Future administration of village hall - automated booking  service

                                                                     - terms of reference for a sub committee

                                                                     - consultation to recruit members




Date and time of next meeting


26th July  2018, at 7.00pm Annual Parish Meeting.



Agenda Ends