Great Coates Village

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Agenda for Full Council Meetings


Dear Councillor


You are hereby summoned to attend the Annual Council Meeting of Great Coates Village Council, which will be held on Thursday 24th May 2018 commencing at 7.00pm at the Village Hall, Great Coates. The business to be dealt with at the meeting is listed in the agenda.


 Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. This must be done in the Public Questions item, and members of the Public cannot interrupt the business of the meeting at other times, unless Standing Orders are suspended by the Chair of the Council.


“This council supports the rights of anyone to record this meeting but advises that anyone so recording cannot disrupt the meeting, by means of the recording, and expresses the hope that the person (or persons) carrying out the recording have obtained the necessary legal advice, for themselves, to ensure they understand the rights of anyone present who does not wish to be filmed or recorded”.


Dated this 16th May  2018


Jan Waite

Clerk to the Village Council






1. Election of Chairman for 2018 / 2019.


2. Election of  Vice Chair for 2018 / 2019.


3. Election of members of the Personnel Committee


4. Election of the members of the Hall Management Committee.


5. To receive apologies and reasons for absence


6. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.


7. To approve draft minutes of the meeting held 26th April 2018


8. Public Question Time    15 minutes

                        Carol Johnson - transport provision in Great Coates


9. Clerk’s report

            Review of Standing Orders

            Review of Financial Orders


10. To receive any reports from external organisations

            Reports by Humberside Police

            Reports by Unitary Councillors  - re surfacing of A180

                                                            - moving re cycling bins to Old Road layby


11. Parish matters – To receive any report or consider any appropriate action


            a)         Village Council Magazine- feedback plus items for next issue.

            b)         Casual Vacancy  - still one vacancy

            c)         Grounds maintenance - fitting of de fib

                                             - car park referb, including new signs

                                             - work needed to hall exterior, including fence repairs

                                             - quote for work on Newbury Avenue

                                             - flower pots at war memorial and village entrance signs

            f)          Village Council Website

            g)         Civic Day

            h)         Cost of weekend non regular bookings at hall

            i)          1918/2018  bench

            j)          Freshney Forward donation for hall blinds

12. Finance report

                 To approve Schedule of Payments 

                 Internal Audit

                 External Audit

13. Planning applications and decisions received.   


Date and time of next meeting

June 28th, at 7.00pm


Agenda Ends